Medical Transcription/Administration-Laboratory

Under indirect supervision, collects and compiles data. Conducts research. Handles vast range of advanced administrative duties and processes. Receives and effectively triages phone calls. Proofs and transcribes confidential medical reports. Distributes and archives mail and designated materials. Assigns, sorts and accessions specimens received into pathology and assigns to appropriate pathology workflow. Assists in setting up meetings; maintains appointments, administrative filing, and calendars for Laboratory Manager and Pathology Chief. Creates communication drafts on behalf of Laboratory Chief and Administrator. Demonstrates sufficient knowledge, skills, an abilities in pathology systems, processes, and terminology. Serves as training resource for clerical staff.

Essential Functions:
Collects and compiles data; conducts research; prepares statistical reports and coordinates projects
Proofs medical reports generated via voice recognitive dictation
Assists in preparation of special document reports concerning: data information, collection, compilation of findings, and transcribed material utilizing spreadsheets, graphics, database software and pathology and laboratory operating systems; prints and/or distributes information according to established policy; maintains printer (i.e. changes ink/toner cartridges, ribbons, daisy wheels) and changes paper according to document type
Sorts and accessions specimens received into pathology and assigns to appropriate pathologist's workflow 
Assists in setting up meetings; maintains appointment calendars for department, Laboratory Manager, and Chief of Pathology; offers reminders accordingly
Establishes and maintains administrative filing for Chief and Laboratory Manager
Operates with some degree of latitude for independent judgment and initiative; handles vast range of advanced administrative duties; creates communication drafts on behalf of Laboratory Chief and Administrator
Assists in monitoring and evaluating work performance and training of clerical staff, as applicable
Demonstrates sufficient knowledge, skills, and abilities in pathology systems, processes, and terminology
Routes and delivers documents according to established routine and destination; records identifying material such as patient name, dictator, destination, ect.; maintains log of completed work and submits daily at end of shift; identifies patients and enters documents in log; orders and maintains supplies to assure adequate inventory; contacts vendor when maintenance or repair services are needed; addresses and mails outgoing routine requests for patient information

Basic Qualifications:
Six months of medical transcription experience
Post high school education and completion of medical terminology coursework
Trained in the use of transcription equipment, office machines and word processor software (including typing, 10 key, PC skills,)
Must type 60 wpm accurately, quickly, and over extended period.  Knowledge of spelling and grammar
Demonstrated knowledge of and skill in adaptability, change management, customer service, interpersonal relations, oral communication, teamwork, and written communication
Demonstrated knowledge of and skill in word processing, multimedia presentations, spreadsheet, and database PC application
Talking to co-workers, customers, outside vendors, and on the telephone
Reading, writing, speaking and understanding English
Training/giving and receiving instructions
Mathematical ability, attention to detail (e.g. organization, prioritization, proofing), concentration and alertness

Preferred Qualifications:
Six months of pathology experience
Two years of anatomic pathology and/or laboratory information systems experience
Two years of office administration or secretarial experience
Bachelor's degree in business administration or related field
Anatomy helpful
Certified Medical Transcriptionist (CMT)